Problem and product
The gap between the invoice and the work order
Maintenance work is approved one way and billed another. Between the two sits a manual check that is easy to skip and easy to get wrong.
The problem
Invoices are paid against work orders
Property maintenance is full of small, frequent jobs. A work order approves the scope, the price, and the quantity. A supplier invoice then claims what was done and what it cost.
When invoices are checked by hand, discrepancies get through: charges that were never approved, jobs billed twice, rates that drifted from the agreed price, quantities that do not add up, missing completion evidence, and contractor billing that simply looks unusual.
Each one is small. Together they are a steady, avoidable cost, and they erode trust in the numbers.
How it works
Invoice assurance before payment
InvoiceWise is being built as an add-on that sits between the work order and the payment. It is in early planning, so treat these steps as the intended shape of the product.
- 1
Bring in approved work orders
InvoiceWise is planned to work alongside the systems where maintenance work is approved, so the approved scope, price, and quantity are visible.
- 2
Bring in supplier invoices
Supplier invoices are brought together with the work orders they relate to, ready for a check before payment.
- 3
Match the two together
Each invoice is matched against its approved work order, line by line.
- 4
Flag the discrepancies
Unsupported charges, duplicates, unapproved work, price and quantity differences, missing completion evidence, and unusual contractor billing are surfaced for review.
- 5
Resolve before you pay
Your team sees what needs attention while the invoice is still open, instead of discovering the problem after payment.
Status
Early planning, shaped in the open
InvoiceWise is at an early stage. If this is the problem you deal with every month, the most useful thing you can do is tell us what would help most. Join the waitlist, or join the design group and help shape it.